Terms of Service

1) Definitions

• "You" / "User" means the person or entity using the Site and Services.
• "Content" means any audio files, recordings, stems, voiceovers, metadata, text instructions, or other materials you upload or submit.
• "Deliverables" means the edited audio files we provide to you as part of an order.
• "Order" means a purchase for Services placed through the Site or through an agreed written process.
• "PodiumEdits" / "we" / "us" means the business operating as PodiumEdits.com.

2) Eligibility and Authority

You represent that you are at least the age of majority in your jurisdiction, and that you have authority to enter into these Terms on behalf of yourself and, if applicable, your team, club, organization, or client.

3) Account Responsibilities

If you create an account:

• You are responsible for maintaining the confidentiality of your login credentials.
• You are responsible for all activity that occurs under your account.
• You agree to provide accurate information and keep it up to date.

4) Orders, Scope, and Revisions

4.1 Scope

Services are performed based on the instructions you provide. You are responsible for the clarity and completeness of those instructions.

4.2 Revisions

Unless your Order states otherwise, your Order includes rounds of reasonable revisions based on the original instructions, within the storage/retention window described below.

Requests that change the creative direction, add new songs/segments, require new voiceovers, or materially expand the work may be treated as a new scope and billed separately.

4.3 Turnaround Times

Any turnaround estimates are targets, not guarantees. We are not responsible for delays caused by incomplete instructions, late responses, third-party outages, or circumstances beyond our reasonable control.

5) Pricing, Payment, and Taxes

• Prices are displayed at checkout or otherwise confirmed in writing before work begins.
• All fees are in CAD/USD unless stated otherwise.
• You are responsible for applicable taxes, including GST/HST where required.
• Payment must be received before Deliverables are released unless we agree otherwise in writing.
• If a payment is reversed or charged back, we may suspend access to Deliverables and your account until the issue is resolved.

6) Your Responsibilities for Music Rights and Licensing

By uploading Content or requesting edits, you represent and warrant that:

• Rights and permissions. You either own the Content or have obtained all rights, licenses, permissions, and clearances necessary to upload it, request edits to it, and use the Deliverables for your intended purpose.
• Derivative works and edits. You have the legal right to request editing, remixing, rearrangement, tempo changes, pitch changes, mashups, cuts, and other derivative or adapted versions of the Content.
• No infringement. Your Content and your use of Deliverables will not infringe any third-party rights, including copyright, trademark, privacy, or publicity rights.
• Competition and platform compliance. You are solely responsible for ensuring the Deliverables comply with competition rules and platform requirements, including any licensing rules for performance, synchronization (video/social media), broadcast/streaming, and derivative works.
• Proof of rights. If requested, you will provide reasonable documentation of your rights or permissions.

7) Our Role as a Service Provider

PodiumEdits provides audio engineering and editing services at your direction. We do not:

• Sell, grant, or provide music licenses or clearance of any kind
• Verify ownership or licensing status of your Content
• Guarantee that Deliverables are cleared for any competition, venue, broadcast, or social media platform
• Provide legal advice

You understand that even properly licensed content can be flagged, muted, monetized, or removed by automated enforcement systems on third-party platforms.

8) License Grant to PodiumEdits

You grant PodiumEdits a limited, non-exclusive, worldwide, royalty-free license to access, store, process, reproduce (as needed for backups and workflow), transmit, and modify your Content solely to:

• provide the Services,
• create Deliverables, and
• support revisions and re-delivery during the retention period.

This license includes the right to use contractors or service providers acting on our behalf to perform the Services.

9) Ownership of Deliverables

As between you and PodiumEdits:

• You retain any rights you have in your original Content.
• Subject to these Terms and third-party rights in the underlying music, you own the Deliverables created for you upon full payment.
• PodiumEdits retains all rights in its tools, templates, workflows, systems, and general know-how used to produce the Deliverables.

10) Content Storage and Deletion

• We store uploaded Content and Deliverables for 90 days after final delivery (or last revision), to support revisions and re-downloads.
• After that period, we may permanently delete files. In some cases, we may delete files earlier for security, legal compliance, abuse prevention, or operational reasons.
• You are responsible for maintaining your own copies of Deliverables.

11) Acceptable Use

You agree not to use the Site or Services to:

• upload unlawful, infringing, or stolen content
• harass, threaten, or abuse others
• attempt to access systems or data you are not authorized to access
• distribute malware or engage in disruptive activity

We may suspend or terminate accounts for violations.

12) Copyright Complaints and Notices

We respect intellectual property rights.

12.1 Canada (Notice and Notice)

Where applicable, we follow Canada's "notice and notice" framework. If we receive a valid notice, we may forward it to the account holder associated with the upload, and we may take additional steps where appropriate.

12.2 Other jurisdictions (including the United States)

We may respond to copyright notices using common industry practices, which may include removing or disabling access to Content in appropriate cases.

12.3 How to submit a complaint

Email: legal@podiumedits.com

Include:

• your contact information
• identification of the copyrighted work claimed to be infringed
• identification of the allegedly infringing material and where it appears in our system (be specific)
• a statement of good faith belief the use is unauthorized
• a statement the information is accurate
• your physical or electronic signature

We may terminate repeat infringers in appropriate circumstances.

13) Disclaimer of Warranties

To the maximum extent permitted by law, the Site and Services are provided "as is" and "as available."

We do not warrant that:

• Deliverables will be accepted by any competition or governing body
• Deliverables will not be flagged or restricted by any platform
• the Site will be uninterrupted or error-free

14) Limitation of Liability

To the maximum extent permitted by law, PodiumEdits and its owners, employees, and contractors will not be liable for indirect, incidental, special, consequential, or punitive damages, including:

• copyright or licensing claims related to your Content
• disqualification from events or competitions
• platform takedowns, muting, demonetization, or restrictions
• loss of revenue, profit, or business opportunity
• loss of data

Our total liability for any claim arising out of or relating to the Services will not exceed the amount you paid for the specific Order giving rise to the claim.

Nothing in these Terms limits liability that cannot be limited under applicable law, including liability for fraud, or for death or personal injury caused by negligence.

15) Indemnification

You agree to indemnify, defend, and hold harmless PodiumEdits and its owners, employees, and contractors from any claims, damages, liabilities, and expenses (including reasonable legal fees) arising from:

• your Content or your use of Deliverables
• alleged infringement or violation of third-party rights
• your breach of these Terms
• your misrepresentations regarding rights or permissions

These obligations survive termination.

16) Termination

We may suspend or terminate your access to the Site or Services if:

• you violate these Terms,
• we reasonably believe your Content is infringing or unlawful,
• your payment fails or is reversed,
• your conduct creates legal or operational risk.

You may stop using the Services at any time, but fees paid are governed by the applicable refund policy.

17) Privacy

Your use of the Services is also governed by our Privacy Policy, which explains how we collect, use, store, and disclose personal information.

18) Governing Law and Venue

These Terms are governed by the laws of the Province of British Columbia and the federal laws of Canada applicable in British Columbia.

Any dispute arising from these Terms or the Services will be brought exclusively in the courts located in British Columbia, and you submit to that jurisdiction.

19) Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will post the updated Terms with a new "Last Updated" date and, where appropriate, notify you by email if you have an account.

Unless required by law, the Terms in effect at the time you place an Order apply to that Order.

20) Contact Information

PodiumEdits.com
Email: legal@podiumedits.com